Executive Assistant

Executive Assistant
Duration: until Dec 31, 2025

Job Purpose:
The Executive Assistant supports individuals or teams by managing correspondence, calendars, travel arrangements, meetings, and performing various administrative tasks.
Key Responsibilities:

• Support Directors and Managing Directors, ensuring alignment with company policies and procedures.
• Manage complex travel arrangements (flights, hotels, visas) using Concur; prepare travel schedules and agendas.
• Coordinate calendars, internal and external meetings, and events using Velocity.
• Assist with expense reporting, supplier invoices, and procurement systems.
• Provide phone and email coverage, draft responses, and manage sensitive information.
• Organize presentations, spreadsheets, reports, and ad hoc projects.
• Handle logistics such as couriers, mail, supplies, and office management tasks.
• Offer holiday/sickness coverage for team members and maintain a full-time in-office presence.

Skills & Experience:

• Experience: Prior Executive Assistant experience.
• Skills: Advanced Microsoft Office proficiency; familiarity with Concur, Velocity, and Procure to Pay systems.
• Attributes: Proactive, organized, team-oriented, and reliable under pressure.
• Interpersonal: Strong communication, relationship-building, and multitasking abilities.

Qualifications:

• Minimum 5+ years in a similar role.
• Bachelor's degree or equivalent preferred.

Competencies:

• Quick learner with adaptability to new systems and processes.
• Composed, resourceful, and able to manage multiple priorities effectively.
• Experience working in a team environment.